Wednesday, December 2, 2015

Time to Write: #4 an Index

Genealogy books need a Table of Contents and an Index to make their use easier. I want both in the book I am writing about my mother’s family, ‘Remembrances’. I am using Microsoft Word 2010 for my manuscript.

What to Include
To decide what items to include in my index I thought about trips I have taken to libraries & archives. When I pull books off the shelves there what would I like to find in those indices?

Locations; towns, counties, etc.

Female Names
Names of females present problems because names usually change with marriage. I want to make the women in my family easy to find in my book. In the index I list them by maiden name. I wonder if I should also list them by married name in the index. It would be more complicated but I wonder if it would be more useful.

In the pages of the book I use this: Helen F. (Coyle) Gardner
In the index I use this:                     Coyle, Helen F. (Gardner)

Insert Index
It was not difficult to go to the end of my document, click on the Reference tab & click Insert Index. There are, of course, options. My index is fairly basic. I just want it to be easy to read & use. I do use the two column option. One column leaves lots of white space on each page & three columns do not give enough space for long names. 

Having said that inputting an index is easy, inputting each name is VERY time consuming. One chapter at a time I read through my work carefully looking for those names & places I want included in the index. Highlight each entry; go to the Reference Tab; in the Index section click ‘Mark Entry’. Then in the Main Entry box type the way you want this entry to appear in the index. For example, if you highlight Joe Brown you probably want the Main Entry to be Brown, Joe. Type it in the box. Then click either ‘Mark’ or ‘Mark All’ which will automatically include all Joe Brown references in the manuscript.

I have sections in my Index that are a step more complicated. I have cemeteries listed under the topic Cemeteries with the locations beneath. If you want to do this highlight the name of the cemetery; click on Mark Entry; put the name of the cemetery in the Subentry box & the word Cemeteries in the Main Entry box. I have done the same with Churches, Ships & Soldiers.

Youtube has several videos showing the Index steps clearly. I suggest looking at one for details.

Update Index
As with my Table of Contents, as I add and revise my manuscript I update my Index. Just go to the Index, click on it to highlight it; go to the Reference Tab, Index section & click on Update Index.

Your Thoughts?
Have you made an index? How did you create yours?

Next: Section Dividers

Wednesday, November 18, 2015

Time to Write: #3 Table of Contents

A Table of Contents is a necessity for a well-organized genealogy book. When I am in an archives or library and I am trying to decide if a reference book will be helpful to my research I first look at the Table of Contents and the Index. Therefore, when writing my own books, I am sure to include both.

In Microsoft Word there are manual and automatic options for inserting a Table of Contents. I like to use the automatic option. It is easier because my contents may be altered as I write and Microsoft Word will change my Table of Contents as I make those alterations. To make that happen I had to first set up Heading Styles.

Heading Styles

I looked at my outline to decide the sections of my book. Then I decided on the styles I wanted. Because my book is titled ‘Remembrances’ I named my Styles REM1, REM2, REM3, etc. I made notes on my outline to keep track of my ideas.

REM1. All Capitals; size 18 font; double underline
REM2. All Capitals; size 18 font; no underlines
REM3. All Capitals; size 16 font; etc.
Here is a section of that outline with my Style Markings. {I made changes here to make it fit easily in this post.]

REM1         TABLE OF CONTENTS                                                 
REM1          INTRODUCTION          
REM1         ANCESTOR TREE OF A J  GARDNER                       
REM1         THE FAMILIES                                                                       
REM2                   BRADY                                     
REM3                            The Brady Family Tree           
REM3                            The Brady Family Timeline                                   
REM3                            The Thomas & C (Gibney) Brady Family Story    
REM3                            The Children of Thomas Brady       
REM4                                      Patrick Brady                        
REM5                                               The Children of P & E (Reilly) Brady 
REM4                                      William Brady                       
REM5                                               The Children of W & B (O’Reilly) Brady 
REM4                                      Owen Brady                          
REM5                                               The Children of O & M (McGovern) Brady  
REM4                                      Ann Brady Kilday                   
REM5                                               The Children of J & A (Brady) Kilday   
REM4                                      Bartholomew Anthony Brady  
REM5                                               The Children of Bart & M (Reddan) Brady    
REM3                            The Descendants of Thomas Brady    
REM2                   COYLE              
REM3                            The Coyle Family Tree                      

Table of Contents

Next I clicked on the spot I wanted to add the Table of Contents. Then I clicked on the Reference tab & clicked the Table of Contents box. The drop down menu gives Automatic & Manual options.

I wanted more options. For example, I set up 5 Style Headings [REM1 - REM5] and I want 5 levels in my Table of Contents. My outline & my Table of Contents will begin at the margin for level 1 & then move over 4 times for subsections, giving me 5 levels.

There is a video that shows the steps more clearly than I could list here.  

Once it is in place I can work on my book, click on the Table of Contents & then click ‘Update Table’. The table will be updated to show the changes I made.

Have you made a Table of Contents? What did you use to generate it?

Next: Index

Wednesday, November 4, 2015

Time to Write: #2 Format & Page Numbers

I have turned my pen from research to writing. I am gathering every scrap of information about my mother’s family and writing a book for my family. I used my index cards to layout the book and wrote an outline to fine tune the direction the writing will take.

I know that I will be taking this book to a local publisher, Troy Book Makers, who published my book, ‘The Mark Family Story’. Therefore, I know I want to use Microsoft Word 2010.

As I started to put together the chapters the first thing I wanted to add was page numbers. They are not at all difficult to add to a Word document. Click on Insert/Page Number and an assortment of options drop down. The page numbers can be located on the top or bottom of a page or in the margins. It is also possible to go to Insert/Footer or Insert/Header to select a style for page numbers.

When I wrote ‘The Mark Family Story’ I used the ‘Conservative’ Footer. At the bottom center of each page is a thin line with the title of the book & the page number. This time I went to Insert/Page Numbers and selected Accent Bar 2. I chose this option because I would like to have, on the bottom of each page, both the page number & the title of my book.

adding the page numbers took very little time. However, I do not want page numbers on the early pages: Title Page, Publisher Information Page, Dedication Page and the Table of Contents. I want the Introduction [which follows my Table of Contents] to be Page #1. Last time my daughter helped me to set that up. Now she lives several states away.

I used a couple different things to show me how to do this. First, I went to the “?” [help] in the corner of my document and looked for help with page numbers. I did not find that useful. Then I looked on line for help. However, the best assistance I found was on you tube:  'Insert Sections with Different Page Numbers'.

Basically, I went to the end of the first section and put in a Section Break. Then I made sure the sections were not linked. The page numbers begin with the second section. The video explains it more clearly than I could here. If you want help, I suggest you watch it.

Hurray! The page numbers are where I want them.

Next: Table of Contents

Wednesday, October 21, 2015

Time to Write: #1 Making an Outline

When I write I need to know exactly where I am headed and how I am going to get there. I have been researching my mother’s family for years. I know the main characters, the supporting characters, the setting and the timeline very well. However, I need to organize the events in the lives of those intertwining characters in a way that someone who unfamiliar with them can follow along easily.

I began with index cards pinned to my cork board to lay out the main sections of this book. Those break it down to these sections:

Early Pages: Title page, Dedication, Table of Contents, Introduction & My mother’s Ancestor Tree
The Families: The oldest information on the four families, Brady, Coyle, Gartner & Mullane
The Families Come Together: Marriages between the four main families & those descendants
Our Family: Where are the families now?
Later Pages: Special Thanks, Epilogue, Documents, Works Cited & Index
These are pinned to my corkboard and easy to move around which I have done several times until it seemed to flow easily.

From those basic cards I wrote an outline which will become my Table of Contents. Here is a section of that outline:

Remembrances: The Story of the Brady, Coyle, Gardner & Mullane Families
Title page                                                    
TABLE OF CONTENTS                  
THE FAMILIES                   
                   The Brady Family Tree       
                   The Brady Family Timeline                                       
                    The Thomas & Catherine (Gibney) Brady Family Story   
                   The Children of Thomas Brady      
                             Patrick Brady                   
                                      The Children of Patrick & Ellen (Reilly) Brady     
                             William Brady                            
                                      The Children of William & Bridget (O’Reilly) Brady
                             Owen Brady                     
                                      The Children of Owen & Mary (McGovern) Brady 
                             Margaret Brady Coyle                  
                             Thomas Brady                            
                             John Brady                       
                                      The Children of John & Mary (Mc Cartin) Brady            
                             Ann Brady Kilday               
                                      The Children of James & Ann (Brady) Kilday                
                             Bartholomew Anthony Brady         
                                      The Children of Bartholomew & Mary (Reddan) Brady    
                             Mary Ann Brady                
                             Catherine Brady                
                   The Descendants of Thomas Brady 
                   The Coyle Family Tree                 
                   The Cunningham Family Tree                 
                   The Michael & Mary (Cunningham) Coyle Family Story   
The Descendants of Michael Coyle  
                   The Gartners in Europe: The Markusz & Devorah (Horn) Gartner Family
                             The Markusz Gartner Family Tree
The Markusz Gartner Family Story
                                       From Poland to Hungary
                                       The Golden Age
                                       Wars & Death
                   The Gartners in America: The Leopold & Fannie (Edelstein) Gartner Family
                             The Leopold Gartner Family Tree
                             The Leopold Gartner Family Timeline
                             The Leopold Gartner Family Story
                                      Marriage: Leopold Gartner & Fannie Edelstein
                                      1900 in New York City
                                      World War I
                                      Buffalo, New York
                             The Descendants of Leopold Gartner
                   The Florence (Gartner) Weissberg Family
                             The Weissberg Family Tree
                             The Weissberg Family Story
                                      A Family Visit
                                      World War II
                                      Milton Sydney Weissberg
                   The Mullane Family Tree
                   The Mullane Family Timeline
                   The & Brigid (English) Mullane Family Story
                             Clonmel, Tipperary, Ireland
                             A Growing Family
                             1900 in Clonmel
                             Family Visit
                             The Death of Daniel Mullane
                             Frances (Mullane) Keeton
                   The Descendants of Daniel Mullane

I have printed out my outline, put it on my clipboard and made notes all over it. I have notes on the fonts I will use for each section, stars to show the pages I want to be sure end up on the right hand side of the book, arrows to show a couple things rearranged, etc. My outline gives me the confidence to know where I am headed.

Next: Formatting Page Numbers

Tuesday, October 13, 2015

Tombstone Tuesday

Brady: Thomas J & Catherine F

Thomas J Brady
13 June 1920 NJ - 18 Jan 1990 PA
Catherine F Mc Namara Brady
1929 - 17 Sept 1989 PA

Immaculate Conception Cemetery

30 North Fullerton Ave., Montclair, New Jersey

Wednesday, October 7, 2015

Time to Write

Recently my genealogy research has been unfocused. I have found census records here and visited cemeteries there. I have switched from one side of the family to another. There have been small discoveries but nothing that inspired fireworks. There have been days when I have put it all aside and spent time at my sewing machine, finishing a pile of neglected projects.

I need to refocus the time I spend with my genealogy. And I know just where I should direct my efforts. All I have to do is sit at my desk at look at my cork board. Right there, on index cards, is the book for my mother’s family, nicely organized.

Years ago I wrote a slim volume called ‘Remembrances: The Story of the Coyle, Mullane, Gardner & Related Families’. At 130 pages it included family trees, photographs, stories and endnotes. I took it to an office store & had copies made that were bound together with a plastic spiral binding. The limited copies went to my brothers and my children. That Christmas there were big smiles and lots of page turning.

When I look at that that little book now I see how far I have come in learning about the family. Since the book was written I traveled to Ireland to research in archives and to walk where my great grandmother walked. Since the book was written I hired a researcher who sent my Jewish roots back two more generations.

In the years since I wrote that original book I have met and become good friends with my Irish second cousins. We have shared stories & photographs & good times.

I now have more data, more stories & more photographs. I also have a grandnephew, a grandniece and a grandson who should each have a copy of the complete story. What am I waiting for?

It is time to write!

Next: An Outline

Tuesday, October 6, 2015

Tombstone Tuesday: Brady in New Jersey

Brady: Thomas Joseph & Catherine

Thomas Joseph Brady 11 Dec 1887 - 8 Jan 1978 NJ
Catherine 1888 - 1973

Immaculate Conception Cemetery

30 North Fullerton Ave., Montclair, New Jersey